Visitor Request Non-Fillable Form: All visitors, whether you need a pass for a day or for a year, must complete a Fort Sill Form 118a, Request for Unescorted Installation Access to Fort Sill.
Contractor Request Form: Contractors working on Fort Sill without a CAC must complete a Fort Sill Form 118, Request for Unescorted Installation CONTRACT Access.
- Who Needs a Pass
- All adults who do not have a DoD-approved identification card.
- All vehicle drivers who are 16 or 17 years of age.
- Veterans who do not have a DoD-approved identification card. The V.A.-issued identification card no longer meets the criteria for installation access.
Installation access cards from other DoD installations (for example: Tinker Air Force Base, Sheppard Air Force Base, Fort Hood) do not meet the criteria for installation access. Fort Sill has a “stand alone” installation access process and does not share information with other DoD installations.
If you have a question about whether or not you need a pass card to gain access to Fort Sill, call the Visitor’s Control Center at +1 (580)442-9602 or 9603 or email your question to Fort Sill at this email address: firstname.lastname@example.org
- How to Request
The Visitor Control Center can process requests for unescorted access on a same-day basis, but you can speed the process by filling out the appropriate form and submitting it to the VCC. Please note below that there are two different forms – one for contractors of civilian companies located at and supporting Fort Sill missions (Fort Sill Form 118), and another for post visitors (Fort Sill Form 118a).
Exceptions to this requirement include:
- Tour buses have the option of submitting FS Forms 118 for all the attendees or they can be escorted onto post and throughout its tour by a Public Affairs Office representative or an officer/NCO appointed for the duty. Note: Coordination of any visit should be made 30 days before arrival and be directed to the Community Relations specialist in the PAO. For more information, call the specialist at +1 (580)442-3024
- Delivery trucks must access Fort Sill through Apache Gate. A special station for background checks will be available at that location. Fort Sill security personnel will recognize the DoD-issued Transportation Worker Identification Credential (TWIC) for access to post.
- Taxis – Taxi drivers must have a DoD I.D. card or a pass card. Admission to post will be denied to any passengers who do not have a DoD I.D. card or a pass card.
- Local buses – Bus drivers must have a DoD I.D. card or a pass card. Civilian passengers who do not possess a pass card will not be allowed to ride the bus through Fort Sill; they will be required to dismount the bus and be left at the gate. The Lawton Area Transportation System terminal will have several warning signs addressing that contingency.
As the result of the background information check, your request for access might be rejected. In this instance, the center staff will attempt to contact the requestor to inform them of the rejection. To appeal any access rejection, those parties should complete and submit (via the methods detailed above) a Fort Sill Form 117, FS Access Control Denial Waiver Application. Details for completing the form are contained within the form. Completing an appeal form does not guarantee any person access to Fort Sill. Only after the form is received and the merits of the document considered will a determination be made. After that determination is made, the requestor of the appeal will be notified as to its outcome.
- The Background Check
Per Homeland Security Presidential Directive 12, all visitors and uncleared contractors desiring access to Fort Sill must be vetted through the National Crime Information Center Interstate Identification Index. NCIC III is the Army’s baseline background check for entrance onto Army installations for Non-Common Access Card (CAC) holders.
This background check is required for all visitors to the installation ages 18 and above who want unescorted access to post. Personnel under the age of 18 will not have a NCIC-III check conducted.
The installation commander will, in the absence of an approved waiver, deny pass cards for uncleared contractors, subcontractors and visitors based on the results of the NCIC III check that contains credible derogatory information indicating the individual may present a threat to good order, discipline, or health and safety on the installation.
Derogatory information includes, but is not limited to:
- Criminal arrest information about the individual that causes the garrison commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety on the installation.
- The installation is unable to verify the individual’s claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.
- The individual has a current arrest warrant in NCIC, regardless of the offense or violation.
- The individual is currently barred from entry or access to a federal installation of facility.
- The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography trafficking in humans, drug possession with the intent to sell or drug distribution.
- The individual has a US conviction for espionage, sabotage, treason, terrorism or murder.
- The individual is a registered sex offender.
- The individual has a felony conviction within the past 10 years, regardless of the offense or violation.
- The individual has been convicted of a felony firearms or explosives violation.
- The individual has engaged in acts or activities designed to overthrow the U.S. government by force.
- The individual is identified in the Terrorist Screening Database (TSDB) as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.
In cases where an uncleared contractor, subcontractor or visitor is denied access based on derogatory information obtained from an NCIC or NCIC III check, personnel at the Access Control Point or Visitor Control Center will issue the denied individual instructions on how and where to submit a waiver.
- Getting to VCC
From Interstate 44, take the exit for Rogers Lane West. Go approximately 2 miles to the Sheridan Road North exit. Take Go north on Sheridan Road and follow the signs to the Visitor Control Center (on the right side of the road).
- Commercial Vehicle
Transportation Worker Identification Credential (TWIC)
The Transportation Worker Identification Credential (TWIC – also known as the TWIC card) is a Department of Homeland Security and Transportation Security Administration program that provides common identification credentials for all personnel requiring unescorted access to secure areas of DoD-regulated facilities and vessels, and all mariners holding Coast Guard-issued credentials. Commercial truck drivers making deliveries to Fort Sill should consider applying for a TWIC. Individuals who meet TWIC eligibility requirements will be issued a tamper-resistant pass that will authorize entry onto any Army post, Air Force base, Marine base or Navy base.
Should drivers of local entities such as commercial buses, taxis and local delivery vehicles apply for the TWIC? The fee for a TWIC is $178 as of Jan. 2, 2015. The pass card from the Fort Sill Visitor’s Control Center is a free and convenient option that should be considered as a first choice.
TWIC information and resources are available on the official TWIC Program web site (www.tsa.gov/twic) and through the UES Help Desk at +1 (855)347-8371 Monday through Friday from 8 a.m.-10 p.m. EST.
- Securing Your Data
The VCC manager has responsibility for the overall plan and execution of procedures to protect the personal information that individuals provide in order to conduct the prerequisite background check, without which a pass card cannot be issued. He will ensure the staff of the VCC understands the value and sensitivity of the personal information that visitors and contractors provide and work to ensure that their information is afforded maximum protection.
All Soldiers, volunteer workers and civilian employees of the VCC receive special training to ensure they know their duties and responsibilities when dealing with personally identifying information (PII).
Protecting your data
When the VCC receives a completed access request or appeal form, the form will be protected by stapling a special cover sheet (DD Form 2923) over the completed form. The form will then be placed in the “Incoming” work box in the manager’s office. The manager will ensure that the staff uses the request form to conduct a NCIC III background check. Once the background check is completed and the result printed out, the access request form and the background result will be stapled together and placed in a filing system pending the arrival of the requestor.
When the requestor presents him/herself at the VCC, the forms will be withdrawn from the filing system and used to review and prepare the pass card.
Once the pass card is issued to the individual, the forms will be returned to the file system as a completed action. At the end of the fiscal year, all completed forms will be sent to a local records holding area. At the end of the following fiscal year, all of the previous years forms will be destroyed in accordance with law.
No PII will be maintained at the VCC on a permanent basis.
- Frequently Asked Questions about Fort Sill’s gate access policy:
What drove the upcoming changes to security measures for those accessing post? Is there a threat to Fort Sill?
The changes come as a result of assessments made by Maj. Gen. John Rossi since taking command this summer and are consistent with expectations from senior Defense Department leaders to provide robust background vetting and access control to installations worldwide. There are no specific threats to Fort Sill at this time. The increase of vetting is driven by a prudent approach to force protection. We are simply doing what other DoD installations in the area (Tinker AFB, Sheppard AFB, and Altus AFB for example) have already been doing for years.
What type of identification will be accepted?
All DoD-issued identification currently in use will still work. That includes active duty DoD, Retired DoD and family member DoD identification currently in use. The Common Access Card identification produced by the DoD will also be accepted.
What if I don’t have DoD-issued identification?
Garrison leaders have developed means of expediting background checks and issuing identification to visitors/contractors. A Fort Sill form will be available no later than the beginning of the new year through the public Fort Sill website that can be filled out and submitted digitally to the Visitor Control Center that will stand up in the coming weeks. Submitting this form ahead of time will allow the Visitor Control Center to pre-screen visitors and to rapidly issue alternate identification that will allow access to the installation for an extended period of time.
What will I need to do just to go to the museum, bowling alley, Patriot Club, etc.?
By as early as February of next year, everyone will need to have either DoD-issued or Fort Sill-issued identification. Those without either of these will need to go to the soon-to-be-established Visitor’s Control Center at Sheridan Road’s Bentley Gate. It will be outside the gate but inside the perimeter fence.
Will Fort Sill continue to have events open to the public? How will access be granted in these cases?
Fort Sill is committed to continuing the quality events that are open to the community that it conducts every year. Separate provisions for access will be made for these events and will be published well ahead of the events.
Are you trying to keep the public out of Fort Sill?
Absolutely not. Lawton and Fort Sill are one community with more than 100 years of friendship and tradition that will continue to grow. It’s unfortunate that these times include security threats to our military installations around the world. Fort Sill is working to strike that fine balance between protecting the soldiers, families and employees on post with the public access our surrounding community partners have always enjoyed.
How will this affect graduations? Do you expect every family member to get some kind of identification?
While exceptions will be made for large scale special events such as concerts and larger sporting events, graduations will likely require that the same vetting procedures are followed for adult family members attending. The Air Force routinely holds basic military training graduation on Joint Base San Antonio-Lackland that adheres to standard base access procedures and is well-attended. Having family members make prior coordination on-line with the Fort Sill Visitor Control Center will be key to minimizing delays for visiting families without DoD-issued identification.
Will this mean a return to DoD decals or stickers for soldier/DoD employee vehicles?
Not likely. Some Army installations with controlled access procedures continue to use these, most of which have done so since prior to 2001. With the access requirements currently in place, their ability to expedite entry at gates is more limited than before 2001 and may no longer prove cost-effective.
Why is the Visitor Control Center being put at the Bentley (Sheridan Road) Gate?
The Bentley Gate entry made sense. Traffic flow patterns near the I-44 off ramps did not lend themselves to safely managing visitor traffic near Key Gate. While it may not be the closest to I-44, Bentley Gate’s long entry lanes and room to accommodate a continuously operated Visitor Control Center resulted in its selection. Fort Sill is currently working with the Oklahoma Department of Transportation to erect highway directional and informational signs that will lead visitors to Bentley Gate.
- Renewing Your Pass Card
Individuals who wish to renew their pass card must complete a access request form and the VCC staff conduct a new background check before a new pass card can be issued. In order to conduct a background check, visitors and contractors should prepare a new request for access and submit the complete form to the VCC. The individual may submit their access request form to the VCC 30 days prior to their current card’s expiration date.
Fort Sill access just got easier!